Starting points to adapt, not legal advice. If a project carries real risk or high value, ask a solicitor to check your terms. Replace anything in [square brackets].
Revision rounds
This quote includes [two] rounds of revisions. A round is one set of combined feedback from your team, which we action together.
Extra rounds
Further rounds are charged at [£X per round / our day rate of £X]. We'll always confirm the cost with you before starting.
Amends and new direction
Revisions are changes to the agreed direction, such as text, images or layout. A change of concept, audience or scope is new work, and we'll quote for it separately.
Who approves
[Name] will act as your approver. Approval from them is approval from [client company]. Other people are welcome to comment through [name].
Feedback timing
We ask for feedback within [three] working days. Later feedback may move the delivery date.
What approval means
By approving, you confirm that you've checked the work, including spelling, facts, prices and legal wording. Approval is the point where we move on to the next stage.
Changes after approval
Changes after approval are charged as extra work. If work has gone to print or been published, you'd also cover any reprint or third-party costs.
Request for final approval
Please confirm you approve [file name and version] for [print / publication / launch]. Once approved, we'll [next step]. Later changes may incur extra costs, including [reprint costs].
Reminding a client of the limit
Here's round [2] of [3]. Please send your combined feedback by [date].
When the limit is reached
Happy to make these changes. We've used the [two] rounds included, so this would be an extra round at [£X], and we can turn it round by [date]. Would you like us to go ahead?
Portfolio permission
We'd like to show this work in our portfolio once it's public. Please tell us if you'd prefer we didn't, or if we should wait until a set date.
See also how to limit revision rounds.